Start well with Kiroku

Undergraduate clinics build in time for writing up notes properly, but a full appointment book in real practice doesn't offer that same breathing room. The habits you built at university are the right ones; the challenge is maintaining that standard once the pace picks up. Building a consistent routine early, rather than letting notes slip during busy weeks, makes the biggest difference.

One of the most common issues dentolegal advisors see is templated notes that don't reflect what was actually discussed with the patient; things like oral hygiene advice or perio findings marked as done without the specific detail behind them. New graduates who are used to writing detailed notes from clinic are well placed to avoid this, as long as they keep personalising records rather than defaulting to the template.

AI tools like Kiroku can prompt you for details that might otherwise get missed and structure notes consistently, which is particularly useful while your own workflow is still forming. That's why we recommend dental graduates start with clickable notes before moving on to voice notes. Remember that tools and use of AI should not replace clinical judgement, but they can make it easier to build good habits from your first year in practice.

Templates help with speed and consistency, but notes still need to reflect the actual conversation and findings for that patient. Relying too heavily on unedited templates is a common reason notes don't hold up if reviewed later. Tools that adapt based on what's actually said, rather than static tick-boxes, can help close that gap. As a clinician, it's always your responsibility to review and correct any note, especially if created by AI, before saving it to the patient record.

Notes are usually the main evidence used to establish what happened during an appointment. If a record is thin or missing key details, it can be harder to demonstrate that appropriate care was given, regardless of what was actually discussed at the time. This is one reason building strong habits early in your career matters. If you have any questions about how to handle a complaint, it's recommended that you speak to your indemnity provider. We partner with Densura to support dentists who care about their patients and their records.

Yes, all our templates are fully customisable. Start with our library of 50+ ready-made templates, then adapt them however you like.

Got your own template? Upload it, and our AI will convert it for you in 5 minutes. Or send it to us and our dental team will build it for you.

You can update templates as often as you want; they grow with your experience!

Remember that you can also use a "Freestyle" appointment to write your notes with just your voice if you don't have a template to follow.

Yes, there are two ways to upload or import your templates into Kiroku from the Convert Templates page. Converting your templates is free.

You can paste in any of your existing templates as text and have our AI create your template instantly. Alternatively, you can upload any files, such as documents or images, and our clinical team will convert them into Kiroku templates for you.

All of our ready-to-use templates can also be edited to suit your needs, and we can help with this.

If you're an undergraduate dental, therapist or hygiene student, we're happy to give you free access to Kiroku while you're studying. Contact us with proof of your undergraduate student status.

Dental councils warn against generic templates that require lots of editing to make notes patient-specific. While templates can help with your workflow, static ones often add irrelevant or default text that needs heavy revision.

Kiroku solves this by using smart, dynamic templates combined with audio transcription and clickable options. It only adds details relevant to your patient, based on your conversation.

This means your notes are accurate, personalised, and much quicker to complete - on average 60% faster than static templates.