For busy dentists, balancing patient care with detailed note-taking is challenging and stressful.

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At Kiroku, we’ve spent years simplifying documentation for dental professionals. Now, we’re taking it to the next level with our latest AI voice features.

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Imagine your notes writing themselves while you focus entirely on your patient. With Kiroku’s new voice features, this isn’t a dream, it's already available to you.

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Here’s why voice technology transforms note-taking and how Kiroku makes it effortless.

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Voice: The Next Step in Kiroku’s Vision

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Note-taking, by pen, paper, or computer, forces you to split your attention between your patient and notes. This disrupts your workflow and can lead to incomplete or inaccurate documentation.

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Even static templates, while helpful, pose risks. They mean you are pre-empting or including irrelevant details, which needs constant editing.

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Kiroku has addressed this with clickable templates that adapt to the consultation. They prompt for relevant details and make writing personalised notes much easier. However, you may be surprised to know this wasn’t our original vision.

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From the beginning, we envisioned Kiroku leveraging your voice to craft notes. But the technology wasn’t ready. So, while clickable templates became a popular “Plan B,” we never stopped thinking about a voice-driven solution.

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Now, voice technology has caught up, and it’s changing how we think about note-taking:

• Speed: Speaking is up to three times faster than typing. Kiroku listens and writes your notes, eliminating duplicated effort.
• Focus: With AI capturing all relevant details, you can engage fully with your patient.
• Accuracy: Co-Pilot aligns with your chosen template, seamlessly incorporating both prompted and extra details discussed.

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Kiroku’s AI Voice Features: Effortless and Flexible

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With Kiroku’s voice features, you can take notes your way. Here’s how they work:

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AI Writing Notes to Your Template (Co-Pilot)

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The most powerful way to use our voice features is to use Co-Pilot. Co-Pilot listens to your appointment and completes your selected template. It maintains a structured workflow, with any prompts that are built into your template, but takes care of the note-writing.

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Here’s a short video showing Co-Pilot in use during a patient consultation.

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On the left, you’ll see a timestamped transcript which is saved for future reference. In the centre, your notes are populated as the AI processes the conversation. 

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All you need to do is pick the template to use Co-Pilot with and start the recording. The result? Detailed, accurate notes that follow your existing workflows without a single click.

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You can see how Co-Pilot adds extra details as it hears and processes them in real-time, adding them to the most relevant sections. That means you can still use your template as a prompt so you know what information you should be collecting to get comprehensive and compliant notes.

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AI Writing Notes without a Template (Freestyle)

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For unstructured consultations, such as emergency appointments or procedures without a specific template, Freestyle is your go-to.

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Simply talk, and Kiroku will use insights from over 5 million appointments to organise your notes. You can use Freestyle to summarise at the end or let it listen throughout.

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Freestyle also shines in recall appointments. Paste in previous notes, tell the AI what’s changed, and it will update them accordingly. If there’s anything else you want to add, you or a nurse or assistant can always use the relevant “Add Context” field.

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Benefits of Kiroku’s Voice Features

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Did you know it’s three times faster to speak than to type? The last thing we want is to waste your time or make you repeat information. That’s why our voice technology is designed primarily to save time. 

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But it does so much more:

• Capture Additional Details: Our AI helps you capture specific phrasing and details that may have otherwise been missed.
• Hands-Free Working: It’s more hygienic to keep your hands focused on your patient, knowing that we’re transcribing and organising your notes.
• Context-Aware AI: Tailored for dental professionals, our AI understands dental terminology and nuances, producing ready-to-use notes.
• Enhanced Productivity: Spend more time with patients and less on documentation, without duplicating work. Say goodbye to late-night note-taking.
• Flexible to Your Situation: Use voice features with or without templates, adapting to your practice’s needs.

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Getting the Most Out of Voice Technology

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Kiroku ensures the highest standards of data security. Audio is transcribed without storage, giving you full ownership of your notes. You can have a look at our Trust Centre to find out more about how we keep your data secure.

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For the best experience:

• Use voice features in a quiet environment (turning down or off music).
• Ensure microphones are charged and positioned near your face (e.g., clipped to your scrub pocket).
• Review notes after recordings have finished, as the AI refines the output during transcription.

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For more tips and recommendations on microphones, visit our Help Centre.

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Why Kiroku Stands Out

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Kiroku’s voice features are purpose-built for dental professionals. They have been developed in collaboration with working dentists and natural language experts. Unlike generic voice tools, Kiroku understands complex dental terminology and integrates seamlessly into your workflow, making it a true game-changer for dental practices.

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We also give you the flexibility to write your notes in whichever way suits you. You can record during or after an appointment, use it for exams/treatments, and use our voice features with or without a template. Plus, it’s very easy to use for recalls by amending previous notes.

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The key differences and benefits we see and hear from customers who have used both are:

• Kiroku works in real-time alongside our dynamic templates which means you can better follow your workflow - useful to ensure you don't forget anything important and standardise processes
• Co-Pilot (which completes and adds to your existing template) offers better fine-tuning as you can still click the buttons in your template, rather than having to rewrite chunks of text - it's the perfect hybrid between voice and clicking
• We have a very robust built-in backup system for if you find yourself in situations where you can't use a microphone, and we have strong security credentials to protect your data
• Our ready-to-use templates are more extensive than those offered by competitors, plus we have a dedicated team available to support you in either editing templates or creating your existing templates in Kiroku
• More affordable - our Essential plan includes live recording and 40 hours of transcription for £29.99+VAT/month, which is cheaper than some other competitors.

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We've been in the field for 8 years, which brings a lot of expertise and fine-tuning of templates, many of which have been created in partnership with leading dentists.

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These AI voice features are now available. Discover how they can transform your workflow, save you time, and let you focus on what matters most - your patients.

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Sign up today and take the first step towards effortless, accurate, and efficient note-taking.

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